Nafenzi Press

VoxPoli: Journal of Politics & Communication — Privacy Statement

We are committed to protecting your privacy. This statement explains what we collect, how we use it, and the choices and rights available to you when interacting with our journal and platform.

This policy applies to authors, reviewers, editors, and readers who use our Open Journal System (OJS) and related services.

On this page

Introduction
Scope & Definitions
Information We Collect
How We Use Information
Legal Basis & Your Rights
Sharing & Disclosure
Data Retention
Security Measures
Cookies & Tracking
Third-Party Links/Services
Changes to This Policy
Contact
Related Links

1. Introduction

At VoxPoli: Journal of Politics & Communication, part of the Journal of JAFA portfolio, we respect your privacy. This Privacy Statement outlines how we collect, use, store, and protect personal data when you engage with our journal and OJS platform.

2. Scope & Definitions

Scope: applies to authors, reviewers, editors, and readers using our website, submission system, and communications.
Personal data: information that identifies or can reasonably identify an individual (e.g., name, email, affiliation).
Processing: any operation performed on personal data (collection, storage, use, disclosure, deletion).

3. Information We Collect

Account & profile: name, email address, affiliation, country, ORCID, role (author/reviewer/editor).
Submission & review: manuscript metadata, co-author details, correspondence history, reviewer reports and decisions.
Technical: IP address, browser/OS information, usage logs generated by our platform for security and performance.
Communications: emails and messages exchanged with the editorial office or through OJS.

We do not knowingly collect data from children/minors. If you believe a minor has provided data, please contact us to remove it.

4. How We Use Information

We process personal data only for journal-related purposes, such as:

Managing accounts, submissions, peer review workflows, and editorial decisions.
Communicating with authors, reviewers, editors, and readers regarding journal activities.
Ensuring platform security, improving services, and producing aggregate, non-identifying analytics.
Fulfilling legal obligations (e.g., recordkeeping, responding to lawful requests).

We do not sell personal data. We do not use automated decision-making that produces legal or similarly significant effects.

5. Legal Basis & Your Rights

Depending on your jurisdiction, we may rely on one or more of the following bases:

Consent (e.g., optional communications or profile details you choose to provide).
Contractual necessity (e.g., processing submissions and reviews you initiate).
Legitimate interests (e.g., platform security, service improvement) balanced against your privacy rights.
Legal obligations (e.g., compliance with applicable laws and regulations).

Your rights may include access, rectification, erasure, restriction, objection, and data portability, subject to applicable law. To exercise these rights, contact the editorial office.

7. Data Retention

We retain personal data only as long as necessary for editorial, legal, and archival purposes. Typical retention periods align with scholarly publishing norms (e.g., maintaining peer review records and editorial decisions). When data are no longer needed, we delete or anonymize them in a reasonable timeframe.

8. Security Measures

We implement technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or loss. While we strive for robust protection, no system is entirely immune to risk.

9. Cookies & Tracking

Our website may use cookies and similar technologies to maintain sessions, enhance user experience, and analyze traffic in aggregate. You can manage cookies via your browser settings; disabling cookies may affect certain site functions.

10. Third-Party Links/Services

Our site may contain links to external websites or services. We are not responsible for the privacy practices or content of third-party sites. Please review their privacy policies when visiting those services.

11. Changes to This Policy

We may update this Privacy Statement from time to time. Changes will be posted on this page with an updated version/date. Please review it periodically.